Video Conferences and Virtual Events

The Way Out in the Coronavirus Times

It is quite evident that in the 1st quarter of this year, we are experiencing world shaking events that have been occasioned by the Coronavirus. Its impact on human life has been quite severe, and this is more likely going to be the case in the coming few months. Many countries are on total lock down, households and communities under strict quarantine measures and notably, the economies are in a disastrous state. At the moment, we are at war, any form of business, be it small, large or medium, are really struggling to stay alive and relevant.

Perhaps, one of the worst hit industries is the events and venue industries. The impacts of lock down and quarantine have been felt hard by businesses in this industry across the globe. At that rate, the coming months will more likely be about survival, just like wartime. As an event business owner, however, you need to think of the present as well as the future. Certainly, this period of economic disaster will end, but how will your business look like after it? How can you realign your events business to fit these trying times of the pandemic? You need a different strategy, and that's where we come in.

 Event planning business, in its original form, has surely stopped. Many countries including the United States have halted any form of public gathering, and actually, in some countries people are being prosecuted for breaking these guidelines. So if you run an events business, you will be going against the guidelines if you try any of it now. How bad is that? This doesn't mean your business is doomed, there is a way out! If you are an event planner, this is the time you should switch to being a tech savvy event planner. We are a company that is well versed in matters technology and we can help you integrate event planning on digital platforms. The way out now is virtual video conferences. Actually, many governments are urging you as an event planner, to adopt to this new platform. Instead of closing your business down and pondering when the pandemic will end, you can still make money through hosting virtual video conferences. This platform comes with so many advantages as you will find out later in the post. Let's discuss about what video conferencing is and the basics you should know about it.


Video Conferencing Basics

When it comes to organizing virtual event, it can be confusing especially if you are used to hosting events physically. There are few things you need to understand first before starting to put the pieces together.

First and foremost, you need to consider the aim and purpose of that particular event. Whether you are organizing a webinar, virtual conference or social event, the key to figuring out the best platform you should use is asking yourself why the event is being held in the first place. Begin with a clear dynamics of the event's strategy including the target audiences and objectives. Also note the expected results of that virtual conference. Understand what your audience wants and uses that to outline a framework that will help you deliver excellent event content.

Just like you have been used to event planning where you hire different vendors to provide floral as well as entertainment, there is also an opportunity for you in virtual events to choose and pick various software that are based on specific needs. Being an established virtual technology company, we understand what format will work best for you. We know the type of virtual technology that will work perfectly in certain conference set ups. 

What you ought to understand is that hosting a virtual conference event needs the same attention and care like an in person event. In either of them, as an event planner you to comprehensively engage your attendees, promote the events as well as creating memorable moments for attendees. The only major difference is that in virtual conferencing, the attendees won't be physically present. In virtual, you have the opportunity to create a very powerful event that can go well beyond the computer screens. It simply approaching it with the seriousness and care it deserves.
You can always Contact us at EventDone and let us help out with all the technical aspect of your virtual event, we know Events and Technology - Talk to us!

Let us know how we can design a custom Virtual Event for you?

(US Only please)
Include as much detail as possible.

Related Articles

New Articles

Afghan Wedding

Afghan Wedding

Cultural Weddings
Hawaiian Wedding

Hawaiian Wedding

Cultural Weddings
French Wedding

French Wedding

Cultural Weddings

EventDone LLC

We went Virtual!
Woo Hoo - working from home!

Privacy Policy
Legal Terms


Telephone: +1 (703) 239 - 6410

Fax: +1 (703) 574 - 8320

Information: info@eventdone.com

Support: support@eventdone.com

Privacy Notice

This privacy notice discloses the privacy practices for eventdone.com. This privacy notice applies solely to information collected by this website. It will notify you of the following: What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared. What choices are available to you regarding the use of your data. The security procedures in place to protect the misuse of your information. How you can correct any inaccuracies in the information. Information Collection, Use, and Sharing We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order. Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy. Your Access to and Control Over Information You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website: See what data we have about you, if any. Change/correct any data we have about you. Have us delete any data we have about you. Express any concern you have about our use of your data. Security We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment. If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at (703) 239-6410 or via email found in our contacts page.

Legal Terms: Last Updated 4/19/2019

Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the http://www.eventdone.com (change this) website and the EventDone mobile application (the "Service") operated EventDone. Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use the Service. By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access the Service. Links To Other Web Sites Our Service may contain links to third-party web sites or services that are not owned or controlled by EventDone LLC. EventDone has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that EventDone shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services. Changes We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we notify you through a usage dialogue of any new terms taking effect. What constitutes a material change will be determined at our sole discretion. Contact Us If you have any questions about these Terms, please contact us.


Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Copyright © 2018 - 2022 EventDone LLC. All rights reserved.