Video Conferences and Virtual Events

The Way Out in the Coronavirus Times

It is quite evident that in the 1st quarter of this year, we are experiencing world shaking events that have been occasioned by the Coronavirus. Its impact on human life has been quite severe, and this is more likely going to be the case in the coming few months. Many countries are on total lock down, households and communities under strict quarantine measures and notably, the economies are in a disastrous state. At the moment, we are at war, any form of business, be it small, large or medium, are really struggling to stay alive and relevant.

Perhaps, one of the worst hit industries is the events and venue industries. The impacts of lock down and quarantine have been felt hard by businesses in this industry across the globe. At that rate, the coming months will more likely be about survival, just like wartime. As an event business owner, however, you need to think of the present as well as the future. Certainly, this period of economic disaster will end, but how will your business look like after it? How can you realign your events business to fit these trying times of the pandemic? You need a different strategy, and that's where we come in.

 Event planning business, in its original form, has surely stopped. Many countries including the United States have halted any form of public gathering, and actually, in some countries people are being prosecuted for breaking these guidelines. So if you run an events business, you will be going against the guidelines if you try any of it now. How bad is that? This doesn't mean your business is doomed, there is a way out! If you are an event planner, this is the time you should switch to being a tech savvy event planner. We are a company that is well versed in matters technology and we can help you integrate event planning on digital platforms. The way out now is virtual video conferences. Actually, many governments are urging you as an event planner, to adopt to this new platform. Instead of closing your business down and pondering when the pandemic will end, you can still make money through hosting virtual video conferences. This platform comes with so many advantages as you will find out later in the post. Let's discuss about what video conferencing is and the basics you should know about it.

Video Conferencing Basics

When it comes to organizing virtual event, it can be confusing especially if you are used to hosting events physically. There are few things you need to understand first before starting to put the pieces together.

First and foremost, you need to consider the aim and purpose of that particular event. Whether you are organizing a webinar, virtual conference or social event, the key to figuring out the best platform you should use is asking yourself why the event is being held in the first place. Begin with a clear dynamics of the event's strategy including the target audiences and objectives. Also note the expected results of that virtual conference. Understand what your audience wants and uses that to outline a framework that will help you deliver excellent event content.

Just like you have been used to event planning where you hire different vendors to provide floral as well as entertainment, there is also an opportunity for you in virtual events to choose and pick various software that are based on specific needs. Being an established virtual technology company, we understand what format will work best for you. We know the type of virtual technology that will work perfectly in certain conference set ups. 

What you ought to understand is that hosting a virtual conference event needs the same attention and care like an in person event. In either of them, as an event planner you to comprehensively engage your attendees, promote the events as well as creating memorable moments for attendees. The only major difference is that in virtual conferencing, the attendees won't be physically present. In virtual, you have the opportunity to create a very powerful event that can go well beyond the computer screens. It simply approaching it with the seriousness and care it deserves.
You can always Contact us at EventDone and let us help out with all the technical aspect of your virtual event, we know Events and Technology - Talk to us!