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Virtual Conferences and Summits

The Way Out in the Coronavirus Times


Virtual conferences allow speakers, event organizers, attendees and sponsors to interact remotely through a virtual arrangement. While virtual conferencing and webinar have been in existence for quite some time, innovative tools are emerging to make virtual conferencing even better. 

In the wake of Coronavirus pandemic, a lot of event planners have gone from hosting events to navigating a crisis. They are doing so through coming up with plans to protect the safety and health of their sponsors, attendees and clients. It is important to figure out what the next era of conferences and seminars will look like. There is no doubt that in the near future, event planners will be relying on virtual conferences as the future event strategy. This is a more secure strategy that combines both digital experiences and individuals. As much as virtual events aren't new, time is coming where they will be the basic form of conferencing.

With the current pandemic and the health complications that have come with it, it can be very challenging to understand when to revamp your event plans. Planning to host a virtual conference? Here are some of the things you need to consider. 

Know Your Goals

As you plan your virtual conference, it is important to assess your core goals. Know why the event is being hosted and use that information to determine whether your current strategy aligns with those goals. 

Look at the Positives

A solution-oriented mindset is vital for the event's success. With in-person conferences off the table at the moment, virtual conferences give marketers an opportunity to shift focus and reorganize their strategy in implementing meetings of any kind. 

Differences Between Virtual Conferences and Webinars

Webinars are usually a valuable means of connecting with an audience. They can be thought to be a type of virtual events but actually vary from it in the following ways. 

Curated vs Uniform

Webinars mostly provide attendees with one session to attend while virtual conferences offer flexibility in multi-track agendas or single-track ones that span across days. With this, attendees have an opportunity to create their own experience and decide which sessions they would like to attend in the conference. 

Interactive vs Passive

Webinars can feature surveys, polls and Q&As, but most of webinar interaction is limited to these features. On the other hand, virtual conferencing features a form of community where attendees can interact and connect with each other during the sessions. This feature makes it possible for attendees to interact with sponsors and speakers for a greater experience. In addition, video conferencing has other features like surveys and polls that are almost similar to those found in webinars.

 

Virtual events are much more comprehensive and give an opportunity for all attendees to interact in between sessions. The visuals on virtual conferencing are quality and participants will be able to see each other clearly as well as being audible. With the Coronavirus pandemic affecting almost every form of social gathering, virtual conferencing seems to be the best option of holding meetings and seminars.


Of course, this goes without saying that the above is only to highlight the changes you will need to make beyond your normal event planning. You can always Contact us at EventDone and let us help out with all the technical aspect of your virtual event, we know Events and Technology - Talk to us!

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