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Sending Out Final Payments

1 Week Before your Wedding: Sending Out Final Payments

Of course you have come across several questions from the parents prior to wedding. For instance, why you have to pay vendor the total contract amount before the wedding? Or,how you will know that the vendor will deliver after being offered full upfront payments? Indeed, vendors will ask for a full upfront amount for your wedding.  In most cases, this arises from two primary reasons.

Let’s dig deeper on the two reasons why vendors will more often request you a full upfront payment for your wedding.

Unforeseen Bad Debts

Every wedding comes with multiple expenses, which makes it more expensive.  In fact, in most cases, the wedding expenses will account for not less than 80% of the fee charged by the vendor.  As such, the vendor would need 80% of the fee charged to cater for all the wedding expenses. 

The vendor can either use the upfront wedding payment or their own bucks to cater for the wedding expenses.  The later stands as one of the riskiest option, for most couples will leave their final bill unpaid. This leaves the vendor in huge debt, which requires more time for them to recover. Therefore, to avoid such unforeseen bad debts instances, most vendors will always request a full upfront payment prior to your wedding occasions and day.

Vendors do the Largest Portion of Work Before Wedding Day

You might lack a clear picture of the exact portion of work that vendors will do prior before your wedding day, and the truth is, they do the majority of the work.  Let’s narrow this down- the vendor such as the florist and wedding planner does most of their work prior to the wedding day. The florists order their inventory 2-4 weeks prior to your wedding. More so, and if truth be told, florist performs their labor and pays for their materials before the wedding day although you will have your first sight of their work on the wedding day. Not only the florist, but the wedding planner works in the same way.  Similarly, the vendor does approximately 4% of the total work on the wedding day.

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Parting Shot

Although most vendors will request full advance payments, there are still those who are open to negotiation such as photographers, DJs and videographers. In fact you can always ask for a post-wedding final payment for both the photographers and videographers as you are awaiting the delivery of both the photos and wedding video respectively. As such, it is always advisable to mention about partial payments before signing their contracts.  Also, during the negotiation, illustrate that you trust the vendors’professionalism and you are definitely likely to land on a good pricing package.

It is undisputable that you require paying most of the vendors such as the florist and planner in advance or a series of deposits. However, there are others you should only pay after they deliver their services such your makeup artist and officiant. Even with that, the payment process can turn complicated and challenging considering that the wedding day will involve a lot of interactions and you still need to handle over a check.  Here is an expert strategy that will ensure you pay everyone without any hinge. 

Ensure that you write in advance all the checks for any individual or vendor whom you would like to pay on the material day.  However, if you are unable to write due to your pressing schedule, you can call in the assistance of someone else such as your parents. After writing the checks, ensure you pass them to either your maid of honor or wedding planner.  The two will ensure that the checks are handled in to the right individuals.

With that, you will save your parents the agony of being sent back to their room by your makeup artist for their checkbook as you are having your portraits taken.

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