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Confirming Final Information with your Vendors 

1 Week Before your Wedding: Confirming Final Information with your Vendors

You will definitely feel a buzz of anxiety a few weeks and days to your wedding.  In fact, getting such a feeling is 100% natural. The feelings get real especially as you get closer to your wedding, and in most cases it is replaced by a little voice. More often the voice will be like “I’m definitely missing something- which is doing know its exact details.”

As a matter of fact, this feeling is a symbol of your anxiety for that wedding day. Yes! That amazing day. However, for your wedding day to be abet amazing and aligning to your taste, you will need to work on a few things.  Mainly, you need to hire the best and professional vendor.

A vendor will set everything about your wedding going. However, in some instance, vendors might not work as per you wish. In fact, as human beings they are prone to either mistakes or even forgetting some aspects. That is why you will need to confirm these great last-minute details prior to your wedding day.

Let’s have a quick look at them

Final Head Count

You need to confirm on the final head count. Although it might not apply to every vendor, there are a few individuals who will require the final head count. For instance, the reception sites, Rental Company, caterers.  In fact, knowing the final head count helps you include the vendors such as musicians, videographer and photographer who will need a meal.

Arrival Date, Times and Locations

Did you know that every of the vendor contracts will always include the arrival date, time and locations? Yes, that is always the case. However, it never hurts to reconfirm the details again from your vendor prior to your wedding.  By doing so, you will be avoiding the disappointment that comes with inconveniences.

For instance, some individuals will require being directed on the fastest route. That is why; you need to always confirm both the pick-up and drop off times to ease transportation.  Also, make sure you share all of the planned and confirmed times with both your site manager and wedding planner. This offers a helpfulheads up. 

Click HERE to Download your Traditional Wedding Checklist

Service Duration

While this might seem unnecessary, it’s always solid to ensure that you check on how long your different hired vendor will offer their respective service.  You can do this by revisiting the vendors’ contract. Alternatively, you can either call or email your preferred vendors. In turn, you will get informed on the program as well as discuss any overtime fees.

Number of Pros

 You also need to be informed on the number of people whom you expect from each pro. For instance, in caseyour photography contract indicates that your shooter will be accompanied by an associate, you need to be aware. Another example is whenever your caterer contract indicates that they will be bringing their servers who will be serving dinner as well as passing appetizers.

Items on the Order

Of course you will be expecting items such as favors, flowers, extra desserts, rentals and other services. That is why; you will need to confirm the variety of items and services you will be getting. In turn, you will have a clear picture of each services and items on your wedding day as you had previously ordered.

Equipment Needed

Equipments are part and parcel of your wedding day that is why, you will need to confirm with everyone, especially your vendor that they will get whatever you requested for on that specific day. For instance, you need to confirm with the backup generator or liquor band will be available for the DJ. Therefore, ensure you remember to confirm that every essential item will be available to avoid inconveniences in your special day. 

Pre-Wedding Payments

The wedding day will involve around of activates, which makes it complicated for your to make any payments. As such, it is advisable to ensure that you make most of your payments in advance. By doing so, you will avoid the stress that comes with thinking of how to write checks on the wedding day.  On top of that, don’t forget to check over your upfront payments and other emerging charges that might arise such as for additional cupcakes.

Emergency Contacts

Definitely, you wish that the best will happen during your wedding day, but there are many unforeseen things that can happen. For this reason, you will need to have your emergency contacts ready.  You can do this by providing your wedding pros with an emergency phone number which they can call on the wedding day. Mainly target the wedding planner, your parent, honor attendant as well as wedding party members.

Official Day-of Timeline

A wedding day timeline is very crucial towards the success of your wedding. As such, sharing the timeline with your pros, when giving attention to details such as timing and location will help in ensuring that your wedding day doesn’t go astray.  In fact,you should view the timeline as a run of show where everyone invited to your wedding can refer to when they want to know which event will follow next at a particular point in time.

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