Step 5. Send Them in the Mail

Drop the wedding invitations some 8 weeks before the date of the wedding. If the wedding will take place at a destination far away, send all invitations 12 weeks in advance. The following are additional tips when doing this.

Tip 1: All guests should get an invitation card. This includes the bridal party, parents, ushers and other people who are already aware of the wedding.

Tip 2: Print the names of all invitees on all inner envelopes. Include names of children among all guests. This personal touch makes your guests feel cared for.

Tip 3: Send a single invitation card to each married couple, and address both in the cards.

Tip 4: Do you want your guests to bring a friend or two? Indicate the extra number of people per invitee on the card.

Tip 5: Send invitations to unmarried couples through their closest friends. In so doing, have the first and second names of these people in the inner envelope.

Tip 6: Are you inviting children under 18 years of age? Include their names in their parent’s invitation cards.

Tip 7: Even if children over 18 years old are living with their parents, invite them personally.

Guidelines to Make your Wedding RSVP Easier 

Make your Instructions Clear

Make the request clear when sending the wedding invitations. For example, have the “Will Attend” and “Will Not Attend” options so that guests can check any. Let them know when you expect their responses. Address a pre-stamped envelope to yourself, so that guests have no excuse for failure to mail back their responses.

Set a Realistic Timeline

Request your guests to mail back their responses in the following week or so. If you give them too much leeway, they may forget to respond. It also allows you enough time to remind anyone who does not respond. Once you get all RSVPs, your caterer knows just how many people to provide for.

Record All Replies

Perhaps the most efficient way to keep track of responses is to create a spreadsheet. Have columns of guests’ names, card numbers, their responses, and all relevant RSVP info. Before you go finding a spreadsheet try our EventDone App, this why we made the App in the first place.

Take Note of Non-Responders

There will always be people who get wedding invitations and fail to respond. Some reasons for these unfortunate events are laziness, forgetfulness, and even rudeness. Upon expiry of the original deadlines, get in touch with these non-responders. Call or text these guests a day later to know their final status.

Have Card Numbers

Some people’s handwriting can be so bad that you can’t read their RSVPs. Have card numbers so you know who responded even if they forget writing their numbers. You could write the number in invisible ink at the back of each invitation card.