Event Planning Content

Wedding Articles

Preparing and Sending Out your Wedding Invitations

2 Months Before your Wedding: Preparing and Sending Out your Wedding Invitations

With only 60 days or so left to the day you finally get to walk down the aisle, it is prudent to prepare and send invitation cards to all guests now. Many people think that sending wedding invitations is a simple affair.

The truth is that there is so much detail that you cannot afford to overlook. You do not want your guests to receive invitations late or when they have already made other plans for the day. The following steps should guide you.

Step 1. Address and Stamp All Card Envelopes for Response Cards

It is important to extend this standard etiquette for all wedding invitations. Use labels or have then handwritten address. Remember to include your return address so that guests can mail their responses. This helps you to determine the final headcount.

Step 2. Put the Wedding Invitation Ensembles in the Envelopes

There is a standard special arrangement of pieces that will go into the wedding envelope. Find a separate guideline on how to arrange these tastefully to impress your guests by reading the "Tips for Assembling Wedding Invitations Properly" article.

Step 3. Weigh one Stuffed Envelope at the Local Post Office

Do you want to go with uniquely shaped invitation cards? Have them weighed at the local post office. The other alternative is to have the standard postage stamps for the usual price. Note that weighted paper can cause you to surpass the weight threshold per stamp. Have a prototype weighed so you know exactly how much your postage is.

Step 4. Stamp all the Envelopes

Beautiful wedding invitations should go to your guests via tasteful stamps. There are surely some good options of wedding stamps at your post office. You can go for customized stamps from dedicated stamp shops. Whichever option you settle for, do not forget the importance of stamps for each invitation and accompanying response card.


Click HERE to Download your Traditional Wedding Checklist

 Step 5. Send Them in the Mail

Drop the wedding invitations some 8 weeks before the date of the wedding. If the wedding will take place at a destination far away, send all invitations 12 weeks in advance. The following are additional tips when doing this.

Tip 1: All guests should get an invitation card. This includes the bridal party, parents, ushers and other people who are already aware of the wedding.

Tip 2: Print the names of all invitees on all inner envelopes. Include names of children among all guests. This personal touch makes your guests feel cared for.

Tip 3: Send a single invitation card to each married couple, and address both in the cards.

Tip 4: Do you want your guests to bring a friend or two? Indicate the extra number of people per invitee on the card.

Tip 5: Send invitations to unmarried couples through their closest friends. In so doing, have the first and second names of these people in the inner envelope.

Tip 6: Are you inviting children under 18 years of age? Include their names in their parent’s invitation cards.

Tip 7: Even if children over 18 years old are living with their parents, invite them personally.

Guidelines to Make your Wedding RSVP Easier 

Make your Instructions Clear

Make the request clear when sending the wedding invitations. For example, have the “Will Attend” and “Will Not Attend” options so that guests can check any. Let them know when you expect their responses. Address a pre-stamped envelope to yourself, so that guests have no excuse for failure to mail back their responses.

Set a Realistic Timeline

Request your guests to mail back their responses in the following week or so. If you give them too much leeway, they may forget to respond. It also allows you enough time to remind anyone who does not respond. Once you get all RSVPs, your caterer knows just how many people to provide for.

Record All Replies

Perhaps the most efficient way to keep track of responses is to create a spreadsheet. Have columns of guests’ names, card numbers, their responses, and all relevant RSVP info. Before you go finding a spreadsheet try our EventDone App, this why we made the App in the first place.

Take Note of Non-Responders

There will always be people who get wedding invitations and fail to respond. Some reasons for these unfortunate events are laziness, forgetfulness, and even rudeness. Upon expiry of the original deadlines, get in touch with these non-responders. Call or text these guests a day later to know their final status.

Have Card Numbers

Some people’s handwriting can be so bad that you can’t read their RSVPs. Have card numbers so you know who responded even if they forget writing their numbers. You could write the number in invisible ink at the back of each invitation card.

New Articles

Afghan Wedding

Afghan Wedding

Cultural Weddings
Hawaiian Wedding

Hawaiian Wedding

Cultural Weddings
French Wedding

French Wedding

Cultural Weddings

EventDone LLC

We went Virtual!
Woo Hoo - working from home!

Privacy Policy
Legal Terms


Telephone: +1 (703) 239 - 6410

Fax: +1 (703) 574 - 8320

Information: info@eventdone.com

Support: support@eventdone.com

Privacy Notice

This privacy notice discloses the privacy practices for eventdone.com. This privacy notice applies solely to information collected by this website. It will notify you of the following: What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared. What choices are available to you regarding the use of your data. The security procedures in place to protect the misuse of your information. How you can correct any inaccuracies in the information. Information Collection, Use, and Sharing We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order. Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy. Your Access to and Control Over Information You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website: See what data we have about you, if any. Change/correct any data we have about you. Have us delete any data we have about you. Express any concern you have about our use of your data. Security We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment. If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at (703) 239-6410 or via email found in our contacts page.

Legal Terms: Last Updated 4/19/2019

Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the http://www.eventdone.com (change this) website and the EventDone mobile application (the "Service") operated EventDone. Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use the Service. By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access the Service. Links To Other Web Sites Our Service may contain links to third-party web sites or services that are not owned or controlled by EventDone LLC. EventDone has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that EventDone shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services. Changes We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we notify you through a usage dialogue of any new terms taking effect. What constitutes a material change will be determined at our sole discretion. Contact Us If you have any questions about these Terms, please contact us.


Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Copyright © 2018 - 2022 EventDone LLC. All rights reserved.