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Preparing and Sending Out your Wedding Invitations

2 Months Before your Wedding: Preparing and Sending Out your Wedding Invitations

With only 60 days or so left to the day you finally get to walk down the aisle, it is prudent to prepare and send invitation cards to all guests now. Many people think that sending wedding invitations is a simple affair.

The truth is that there is so much detail that you cannot afford to overlook. You do not want your guests to receive invitations late or when they have already made other plans for the day. The following steps should guide you.

Step 1. Address and Stamp All Card Envelopes for Response Cards

It is important to extend this standard etiquette for all wedding invitations. Use labels or have then handwritten address. Remember to include your return address so that guests can mail their responses. This helps you to determine the final headcount.

Step 2. Put the Wedding Invitation Ensembles in the Envelopes

There is a standard special arrangement of pieces that will go into the wedding envelope. Find a separate guideline on how to arrange these tastefully to impress your guests by reading the "Tips for Assembling Wedding Invitations Properly" article.

Step 3. Weigh one Stuffed Envelope at the Local Post Office

Do you want to go with uniquely shaped invitation cards? Have them weighed at the local post office. The other alternative is to have the standard postage stamps for the usual price. Note that weighted paper can cause you to surpass the weight threshold per stamp. Have a prototype weighed so you know exactly how much your postage is.

Step 4. Stamp all the Envelopes

Beautiful wedding invitations should go to your guests via tasteful stamps. There are surely some good options of wedding stamps at your post office. You can go for customized stamps from dedicated stamp shops. Whichever option you settle for, do not forget the importance of stamps for each invitation and accompanying response card.

 

Click HERE to Download your Traditional Wedding Checklist

 Step 5. Send Them in the Mail

Drop the wedding invitations some 8 weeks before the date of the wedding. If the wedding will take place at a destination far away, send all invitations 12 weeks in advance. The following are additional tips when doing this.

Tip 1: All guests should get an invitation card. This includes the bridal party, parents, ushers and other people who are already aware of the wedding.

Tip 2: Print the names of all invitees on all inner envelopes. Include names of children among all guests. This personal touch makes your guests feel cared for.

Tip 3: Send a single invitation card to each married couple, and address both in the cards.

Tip 4: Do you want your guests to bring a friend or two? Indicate the extra number of people per invitee on the card.

Tip 5: Send invitations to unmarried couples through their closest friends. In so doing, have the first and second names of these people in the inner envelope.

Tip 6: Are you inviting children under 18 years of age? Include their names in their parent’s invitation cards.

Tip 7: Even if children over 18 years old are living with their parents, invite them personally.

Guidelines to Make your Wedding RSVP Easier 

Make your Instructions Clear

Make the request clear when sending the wedding invitations. For example, have the “Will Attend” and “Will Not Attend” options so that guests can check any. Let them know when you expect their responses. Address a pre-stamped envelope to yourself, so that guests have no excuse for failure to mail back their responses.

Set a Realistic Timeline

Request your guests to mail back their responses in the following week or so. If you give them too much leeway, they may forget to respond. It also allows you enough time to remind anyone who does not respond. Once you get all RSVPs, your caterer knows just how many people to provide for.

Record All Replies

Perhaps the most efficient way to keep track of responses is to create a spreadsheet. Have columns of guests’ names, card numbers, their responses, and all relevant RSVP info. Before you go finding a spreadsheet try our EventDone App, this why we made the App in the first place.

Take Note of Non-Responders

There will always be people who get wedding invitations and fail to respond. Some reasons for these unfortunate events are laziness, forgetfulness, and even rudeness. Upon expiry of the original deadlines, get in touch with these non-responders. Call or text these guests a day later to know their final status.

Have Card Numbers

Some people’s handwriting can be so bad that you can’t read their RSVPs. Have card numbers so you know who responded even if they forget writing their numbers. You could write the number in invisible ink at the back of each invitation card.

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