Discussing the Preliminary Agenda and Deciding on Agenda Steering Committee for your Virtual Event

Virtual events are perfect alternatives to in-person events. Whether you decide to host every event virtually or choose a hybrid option, you should ensure that your decision is based on the conference goals. There are many reasons you should go for entirely virtual events.

To begin with, the global travel restrictions can prevent a good number of people from attending an in-person event. Virtual events take full advantage of technology, and you can follow them from wherever you are. Furthermore, virtual events meet the needs of those attending it. Thanks to technology, you have greater visibility, and your virtual event can reach a large number of people. The event can have larger prospective attendees compared to in-person events.

Another advantage of virtual events is an alternative presentation schedule. The speaker can spread out the content into smaller, shorter windows to capture a more significant number of participants throughout the presentation. This also reduces fatigue and boredom.

You must have noticed that virtual events cost less than physical conferences. Furthermore, virtual events have a more significant impact and bigger reach, making it more impactful. Given that people will be attending it from the comfort of wherever they are, they will retain the content shared in the virtual event.

Agenda and Steering Committee

So, you are planning to host a virtual event. How do you discuss the plan? What will be the topic of your virtual event? These are some of the questions you should answer when talking about the program of your virtual event. To do so, you need to assemble an efficient agenda steering committee that will help you achieve the event's objectives. Besides, you need to outline tasks and responsibilities so that everyone is prepared clearly.

Here are some of the roles you should assign:

  • Host: This is the person tasked with managing technical aspects. They are also charged with troubleshooting, entertainment and handling any form of event coverage. He also helps the moderator regulate the tempo of a virtual event.
  • Co-host: This is the host's backup. They have similar roles as the host but are slightly laid-back. They can moderate discussions and take charge of the event's discipline.
  • Moderators: These are people that facilitate discussions or engagements during the main sessions. They also play the same role during breakout sessions.

It is essential to choose the type of event based on your objectives, target audience, goals and size of your audience. The people you select for your steering committee should be up to the task. Go for individuals that have significant experience in dealing with virtual events. It also depends on the topic of your virtual event.

For example, if you are talking about a tech-related topic, your steering committee should include people with knowledge in these fields. They will help you choose the right speaker and get the necessary equipment for the virtual event. The success of a virtual event heavily relies on your agenda and steering committee. Make sure you pick the right team!


If you are new at this, Contact us. Let's get your successful virtual event happen with EventDone!

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